Touch Stay integrates with Hostaway to import your properties and then automate the sending of invitations for confirmed bookings.
Step 1. Connect your accounts
First, you need to authorise your Touch Stay account with Hostaway. From within your Touch Stay Account page, go to the Integrations tab and click “Connect” underneath the Hostaway logo.
Next, in a separate browser tab or window login to Hostaway and navigate to the Settings from the left hand menu and then select Hostaway API. Here you will create a public API key and add that to Touch Stay (you can find more information about Hostaway API keys in this article).
- Click on Create
- Give your API key a name (e.g. “Touch Stay”)
- Click Create once more
- Copy and paste both the Account ID and API Key into the boxes in the Touch Stay connection screen. Hostaway will show the key only once, make sure to copy and paste it before closing the window!
Step 2. Match Properties
Once authorised, you can match any existing Touch Stay guides to your Hostaway listings. Use the drop-downs to select the correct Hostaway listing for each Touch Stay guide. When complete, click “Match Selected”. If you don’t have any to match, then just click “Skip” without choosing any Hostaway listings. If you don’t see any guides on this step then they are already matched and you can move on to Step 3.
Step 3. Import Properties
If you have any remaining unmatched listings from Hostaway then the next screen allows you to import those into Touch Stay. Simply check the ones you want to import and click the “Import Selected” button. If you don’t want to import any, or don’t have any remaining, then just click “Skip” whilst leaving the selections blank.
Touch Stay will import the following:
- Property Name
- Property Address
Step 4. Check Your Content
Matching or importing rentals won’t automatically sync reservations from Hostaway, so now is the time to check the content of your welcome books and make sure they’re in tip-top shape and ready to share with your guests.
If you’re new to Touch Stay then check out the Getting Started page for hints and tips on the quickest way to build out your welcome book content.
Step 5. Set up your Message Templates
To send out messages to guests from bookings that come from Hostaway you’ll first need to create some message templates using Memo. The bookings from Hostaway will then follow your message workflow and any default settings as defined by the templates that you create.
See the Memo help articles for how to add message templates and create a notification journey for your guests.
You can also connect your door lock codes and expected check-in/out times from Hostaway by using custom field codes and add them to your Memo templates. See this article for more details about connecting custom field codes.
Step 6. Sync and Forget!
Once your welcome books are ready and Memo message templates are in place then you can start syncing with Hostaway.
The sync settings can be found on the Integrations tab under the Settings option for Hostaway, select “Reservation Sync Settings”.
Here you can choose whether to import all your future reservations or have Touch Stay only import new reservations.
- If you are new to Touch Stay then choose the “All reservations” option
- If you are already using Memo, Touch Stay's guest messaging tool, before you connect your Hostaway ccount then it's st to choose the option “New reservations only” to prevent duplicate reservations being imported.
Next, select the guides to start syncing by using the checkboxes (note the “Select All” option at the bottom left) and click Submit.
If you have selected “All reservations” then all your future dated bookings from Hostaway will now be imported and will generate invitations and schedule email or SMS messages based on the reservation details and your Touch Stay message template schedules. All future reservations for guides with the sync active will also now be imported automatically.
How to connect custom field codes with Hostaway
You can connect custom field codes created in Touch Stay to additional fields through the Hostaway integration. This will then mean any values/data for these fields set in Hostaway will pass into Touch Stay and can be added to your Memo message templates. The available fields are as follows:
- Door code (data type: Text)
- Check-in Time (data type: Number)
- Check-out Time (data type: Number)
- Hostaway Email (data type: Text), when added as the in your Memo templates any replies will go to your Hostaway inbox
- Channel Reservation ID (data type: Text)
- Hostaway Reservation ID (data type: Text)
To connect any of these fields to Touch Stay head to the Integrations tab and within the Hostaway Settings select “Custom Field Mapping”.
Next, click on the “+ New Custom Field” button:
From here you can select the Hostaway field to connect, choose a name for your custom field code and any substitute value. Substitute values are used in the case of data missing when the field code is used, see for more detail about field codes.
Once the custom fields have been created, then any future bookings which sync from Hostaway will have the relevant data automatically populated on the invitation record.