Help CenterWhen you have multiple guides there will be some information you want to show on all of them and some information that you only want to show on some of them. Visibility Rules can help with this as they determine whether a Topic will be hidden or shown at guide level.
Article content:
- VIDEO: How to use Visibility Rules for your second guide
- How to use Visibility Rules
- Example of how you can use Visibility Rules: Stop showing an existing Topic on a guide without deleting it from Content Hub
- Example of how you can use Visibility Rules: Start showing a specific topic on a guide
Video: How to use Visibility Rules for your second guide
This video explains how to use Visibility Rules when adding a second guide but also gives a good overview of how Visibility Rules work, no matter how many guides you have
How to use Visibility Rules
Visibility Rules can be found and adjusted in the Guide Content tab on each Topic:
There are 3 Visibility Rule options:
- 'Follow tag' option is the default and shows the Topic in this guide as a Tag has been applied
- 'Don't follow tag - always show topic' option ignores the Tag and always shows the Topic on this guide
- 'Don't follow tag - never show topic' option ignores the Tag and will not show the Topic on this guide
'Follow tag'
'Don't follow tag - always show topic'
'Don't follow tag - never show topic'
Tip: You can hover over each icon for a tool tip on what it does.
Note that if you want to set a topic to Always Show then you will need to use the “Show Hidden Content” check box at the top left of the Guide Content tab first. This will reveal any topics not currently visible in this guide and then you can set the chosen topic to Always Show.
Examples of how you can use Visibility Rules
1. Stop showing an existing Topic on a guide without deleting it from Content Hub
Example: Let's say you have a hot tub Topic in your original guide but as you do not have a hot tub at the property featured in your new guide, you want to remove this Topic from your new guide without deleting the information for your original guide.
1 . Go the All Guides page and click on the name of the guide your want to change and go to the Guide Content tab.
2 . Scroll down to the Topic you want to stop showing in this guide and click the box with the strike through eye icon. Now this Topic is no longer visible only in this guide.
(Remember: As soon as you click the 'Never show topic' option the Topic will disappear from your view. To change this tick the 'Show Hidden Content' box at the top of the page)
Start showing a specific topic on a guide
2 .Example: Let's say you have a swimming pool at the property featured in your new guide but no swimming pool at any of your other properties, you want to show the swimming pool Topic only on this guide and not add it to other guides.
1 . Create the swimming pool Topic in content hub under your chosen Category and make sure no Tags are applied.
2 . Go to the All Guides page and click on the name of the guide your want to change and go to the Guide Content tab.
3 . Scroll down to the Topic you want to start showing in this guide and click the box with the open eye icon. Now this Topic is visible but only in this guide, no others.
(Remember, make sure the 'Show Hidden Content' box is ticked at the top of the page or you won't be able to change the Visibility rules for this Topic).